Private Funder Public Access Requirements

Many private funders now require awardees to provide open access to their publications in a manner similar to federal agencies. These requirements can range from submission of published works to federal institutional repositories to the publication of works on open access sites using Creative Commons attribution licenses.

The Public Access Service aids campus researchers with questions about their private funding terms, as well as providing direct assistance through BuckySubmit and PARTNERS in meeting those requirements.

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American Heart Association

Source:  Open Science Policy Statements for AHA Funded Research 

Effective:  Applies to recipients of non-exempt awards beginning January 1, 2015. 

All journal articles resulting from AHA funding be made freely available in 
PubMed Central and linked to an AHA award within 12 months of publication. 

Who Submits:  PI’s, authors, or 3rd parties 

What to Submit:   Final peer-reviewed manuscript accepted for publication 

Format:  Wide range of electronic word-processing formats acceptable 

Where to Submit:   NIH Manuscript Submission System 

Repository:   PubMed Central 

Embargo Period:  12 months post-publication 

Notes: 

  • Awardees must create a Health Research Alliance (HRA) Open profile and associate AHA awards though an HRA-linked My NCBI account to be able to access awards during the NIHMS process. See HRA Open User Guide for Awardees for more information. 
  • Original research articles published by an AHA journal are made freely available on each journal’s website 6 months after publication. 
  • All non-original research articles are made freely available on each journal’s website 12 months after publication. 

Bill & Melinda Gates Foundation

Source:  Gates Foundation Open Access Policy 

Effective:   All published research resulting from Gates Foundation funding agreements made on or after January 1, 2015. 

Who Submits:   PI’s through the Gates Foundation’s Chronos grant management system 

What to Submit:   Peer-reviewed manuscript accepted for publication 

Format:  Wide range of electronic word-processing formats acceptable 

Where to Submit:   Chronos 

Repository:   PubMed Central (via Chronos) 

Embargo Period:   None. All Gates-funded published research must be accessible and open immediately. 

Notes: 

  • All publications are published under the Creative Commons Attribution 4.0 Generic License (CC BY 4.0) or an equivalent license. 
  • Foundation will pay reasonable fees required by a publisher to effect immediate and open access to a publication. 

Ford Foundation

Source:  Ford Foundation OA Licensing 

Effective:  All published research resulting from a Ford Foundation funding agreement made on or after February 1, 2015. 

Who Submits:  Creators (grantees/consultants) 

What to Submit:  All copyrightable products funded by the grant, including white papers, research reports, and websites. 

Format:  Wide range of electronic word-processing formats acceptable 

Where to Submit:  Creative Commons Attribution 4.0 Generic License (CC BY 4.0) 

Notes:  Creative Commons licensing not required in situations where the copyrightable material contains sensitive or confidential material. 

Howard Hughes Medical Institute

Source:  Public Access to Publications

Effective:  All original, peer-reviewed research publications in biological or biomedical science journals originating from HHMI-funded laboratories as of June 11, 2007.

Who Submits:  HHMI laboratory heads, group leaders and fellows

What to Submit:  Peer-reviewed manuscript accepted for publication

Format: Wide range of electronic word-processing formats acceptable

Where to Submit:  NIH Manuscript Submission System

Repository:  PubMed Central

Embargo Period:  12 months

Notes:

  • HHMI encourages all laboratory heads to publish original, peer-reviewed research in journals that make publications freely available and downloadable on-line immediately after publication.
  • Regardless of whether an original, peer-reviewed work is published in an open-access venue or not, it must be publicly accessible within 12 months.
  • Publications in journals in non-biological or non-biomedical fields should be deposited in comparable repositories, if available.
  • Original, peer-reviewed works from any HHMI lab investigator must be made publicly accessible within 12 months.

JDRF (Juvenile Diabetes Research Foundation)

Source:  Public Access Policy

Effective:  Current research articles

Who Submits:  PI’s

What to Submit:  Final peer-reviewed manuscript accepted for publication

Format: Wide range of electronic word-processing formats acceptable

Where to Submit:  NIH Manuscript Submission System

Repository:  PubMed Central

Embargo Period:  12 months post-publication

Notes:

  • Authors are to deposit an electronic copy of their final peer-reviewed manuscripts in PubMed Central immediately upon acceptance for journal publication.
  • An author must acknowledge JDRF support (as well as the grant number) in every article arising from such funding.

PCORI (Patient-Centered Outcomes Research Institute)

Source:   Public Access to Journal Articles Presenting Findings from PCORI-Funded Research Policy 

Effective:   Awardees with published, peer-reviewed articles resulting from PCORI-funded researchPolicy approved on April 13, 2016. 

Who Submits:   Grantees 

What to Submit:   Final peer-reviewed manuscript accepted for publication 

Format:   Wide range of electronic word-processing formats acceptable 

Where to Submit:   NIH Manuscript Submission System 

Repository:   PubMed Central 

Embargo Period:  Within 12 months post-publication

Notes: 

  • Award-derived, final peer-reviewed manuscripts should be deposited in PubMed Central within four weeks of their acceptance for journal publication  
  • Awardees must create a Health Research Alliance (HRA) Open profile and associate PCORI awards though an HRA-linked My NCBI account to be able to access awards during the NIHMS process. See Using HRA Open to Deposit Manuscripts to PMC for more information.