Federal Agency Public Access Requirements

Currently, twenty-two U.S. government agencies have implemented rules that require all published, peer-reviewed works directly derived from grants be deposited in federal institutional repositories within 12 months of publication. Failure to comply with these requirements could result in the suspension of present or future funding.

As a term and condition of their grant, awardees must ensure the submission of:

  • Papers that meet each agency’s effective date condition
  • Author accepted manuscripts or published versions, where authorized
  • Full manuscript citation information
  • Copies of papers to each funding agency acknowledged

 

Agency-Specific Requirements

 

Agency/Funder Effective Date Manuscript Submission Portal
Department of Defense (DOD) Extramural Funding – To Be Announced Defense Technical Information Center (DTIC) Details
Department of Education (ED) Articles from funding by the Institute of Education Sciences on/after October 1, 2011 ERIC Details
Department of Energy (DOE) Articles from awards issued or renewed after October 1, 2014 E-Link Details
Department of Homeland Security (DHS) Extramural articles from new awards issued after January 1, 2018 NIH Manuscript Submission System (NIHMS) Details
Department of Transportation (DOT) Extramural publications from projects initiated or with new funding added on or after January 1, 2016 Compliance Instructions Details
Department of Veterans Affairs (VA) Articles from research initiated on/after January 1, 2016 NIH Manuscript Submission System (NIHMS) Details
DHHS – Administration for Community Living (ACL) Articles resulting from awards made after October 1, 2016 NIH Manuscript Submission System (NIHMS) Details
DHHS – Agency for Healthcare Research and Quality (AHRQ) Extramural articles from new awards issued after January 1, 2016 NIH Manuscript Submission System (NIHMS) Details
DHHS – Assistant Secretary for Preparedness and Response (ASPR) Articles resulting from awards made on or after October 1, 2015 NIH Manuscript Submission System (NIHMS) Details
DHHS – Centers for Disease Control and Prevention (CDC) Extramural articles resulting from new and continuation awards issued after September 30, 2013 NIH Manuscript Submission System (NIHMS) Details
DHHS – Food and Drug Administration (FDA) Extramural articles from new awards issued after December 29, 2015 NIH Manuscript Submission System (NIHMS) Details
DHHS – National Institutes of Health (NIH) Extramural articles accepted for publication on or after April 7, 2008 NIH Manuscript Submission System (NIHMS) Details
National Aeronautics and Space Administration (NASA) Grants and cooperative agreements awarded after November 28, 2016 NIH Manuscript Submission System (NIHMS) Details
National Institute of Standards and Technology (NIST/DOC) Publication date of October 1, 2015 or later NIH Manuscript Submission System (NIHMS) Details
National Oceanic and Atmospheric Administration (NOAA/DOC) Articles from research in response to funding announcements and contract solicitations issued after October 1, 2015 Via email: noaa.repository@noaa.gov Details
National Science Foundation (NSF) Proposals submitted on/after January 25, 2016 research.gov Details
Office of the Director of National Intelligence (ODNI) Extramural articles and refereed conference papers resulting from research proposals submitted on or after January 1, 2017 Via email: IARPA-Funded-Publications@iarpa.gov Details
Smithsonian Institution (SI) Articles and book chapters submitted for publication after October 1, 2015 Smithsonian Research Online Details
US Agency for International Development (USAID) Articles published after September 5, 2015 Development Experience Clearinghouse (DEC) Details
US Department of Agriculture (USDA) Extramural Funding – To Be Announced Details
US Environmental Protection Agency (EPA) Extramural article acceptance date of January 1, 2018, or later NIH Manuscript Submission System (NIHMS) Details
US Geological Survey (USGS/DOI) Extramural articles from research published after October 1, 2016 USGS Information Product Data System (IPDS) repository Details
KEY:
DOC – Department of Commerce
DHHS – Department of Health and Human Services
DOI – Deparment of the Interior